Chicago Was Cold but EMC Forum Was Hot!

Gene Maxwell

Gene Maxwell

Technical Marketing, Data Protection and Availability Division
I am known by many as the creator of documentation that helps others easily understand technology. This is because I discovered that I myself was a visual learner as I worked in many different IT roles over the years. Prior to my technical marketing role, I was an EMC technical consultant for six years. I also have many years of experience as a customer in IT responsible for data center management & disaster recovery, including backups. My hobbies include building PCs, collecting movies (Casablanca is my favorite), singing and playing my guitar. I have a twin brother who is three minutes older than I am.

Show is Cold Too, just like ChicagoOctober 23rd was very cold in Chicago, almost 20 degrees below normal.  But at the Westin Hotel near O’Hare Airport things were hot with nearly 600 customers attending the EMC Forum Chicago event.  In 2013 there have been 55 different EMC Forum events happening across the country providing information about EMC’s exciting solutions portfolio helping thousands of existing and potential EMC customers better understand how to lead their own transformation.

The event was kicked off by Steve Crowe, the Central Division Senior VP, with the keynote address given by Jon Peirce, SVP, IT Private Cloud Infrastructure Services sharing the different ways that EMC is leveraging its own solutions to transform EMC into a more efficient organization. Following the keynote, there were 5 different tracks including 20 different sessions to choose from on topics that ranged from cloud transformation, backup recovery and archive, converged infrastructure with Vblock, VIPR, to Big Data.  There were also 14 sponsor booths where folks could stop and talk about specific products and solutions. When I was a customer, I loved to attend these events to get the latest information on all things EMC.

I was lucky enough to be the presenter of “Changing the Game with EMC Backup and Recovery” for BRS.   My session was full with even some attendees standing in the back which tells me there are still lots of folks out there struggling with backup and archive. I talked about how IT organizations that don’t focus enough on servicing the needs of their business units can create an accidental architecture which can be very inefficient, expensive, hard to manage, and not be as scalable as it needs to be. I provided an overview on how EMC’s data protection solutions for backup and archive can provide real value for their transformation journey.  I also provided an update on our most recent launch for Data Domain, Avamar, and NetWorker.

I believe there is only 1 EMC Forum event left in 2013 (30 Oct is Dallas, where you can also say “hi
to EMCBackup) – but if you get the chance to attend EMC Forum next year, I highly recommend it.  It was fun and very informative.  In Chicago, EMC Forum was hot, and there was a real buzz in the air!

I’ll Take “EMC for SharePoint” for $100 Alex

Gene Maxwell

Gene Maxwell

Technical Marketing, Data Protection and Availability Division
I am known by many as the creator of documentation that helps others easily understand technology. This is because I discovered that I myself was a visual learner as I worked in many different IT roles over the years. Prior to my technical marketing role, I was an EMC technical consultant for six years. I also have many years of experience as a customer in IT responsible for data center management & disaster recovery, including backups. My hobbies include building PCs, collecting movies (Casablanca is my favorite), singing and playing my guitar. I have a twin brother who is three minutes older than I am.

I’ll take “EMC for SharePoint” for $100 Alex.

As I participated in the Chicago SharePointFest event last week I talked with lots of SharePoint customers about the many ways that SourceOne for SharePoint could help them.  Several of these customers asked me an interesting open-ended question that made me stop and think.   “So what does EMC do for SharePoint?”   With so many good answers to this question, I thought this would make a great new Jeopardy category.

If “Why EMC for Microsoft SharePoint?” ever appears as a category on Jeopardy, here are what some of the answers would be:

  1. What is Primary Storage:  EMC offers multiple primary storage options that offer a wide variety of storage features many of them with our Fully Automated Storage Tiering (FAST) technology.
  2. What is Virtualization/Cloud Platform:  EMC as part of VCE offers VBlock for first class virtualization of any application environment including SharePoint and the other Microsoft applications.
  3. What is Externalize Active Content:  SourceOne for SharePoint gives customers the ability to externalize their active SharePoint content out of the SQL database enhancing SharePoint performance & scalability and decreasing licensing costs while maintaining full transparency to SharePoint users.
  4. What is Archive Inactive Content:  SourceOne also provides the ability for customers to archive inactive SharePoint content out of their SQL databases by moving it to a more cost appropriate tier of storage that can leverage features like deduplication, compression, and single instancing. SourceOne offers SharePoint users full access to their content via a web plug in, maintaining ease of search and full transparency to SharePoint users.
  5. What is E-Discovery:  SourceOne Discovery Manager provides easy-to-use yet very powerful e-discovery capabilities across all SourceOne Archive data.  SourceOne Discovery Manager can discover, manage, and apply secure hold to any content in the EMC SourceOne archives.
  6. What is Archive Storage:  EMC offers multiple archive storage options for SharePoint including Data Domain, Atmos, and Centera that provide many storage efficiency and data protection advantages.
  7. What is Backup & Recovery: Avamar and NetWorker with Data Domain provide the best backup and recovery for SharePoint with intelligent agents that allow recovery of individual SharePoint items (when combined with Kroll) or the entire SharePoint farm.
  8. What is Enterprise Content Management:  Some customers try to get SharePoint to do things it really wasn’t designed to do.   EMC Documentum integrates with SharePoint to provide many of these common document management requirements such as business process management and compliance while maintaining the familiar SharePoint user experience.

I’m probably forgetting something, but that’s one heck of a list!  I think EMC has SharePoint well covered.

Is Archiving Part of Your Checklist?

Alyson Langon

Alyson Langon

A couple years ago, fresh out of Business School at Boston College, I started at EMC and dove head first into all things backup and archive, focusing on Data Domain systems. I love the challenge of communicating complicated technologies in innovative and engaging ways and there is certainly no shortage of inspiration at EMC’s Data Protection and Availability Division. Outside of the tech world, I am an artist, animal lover and sufferer of wanderlust. You can also find me on Twitter achieving the perfect balance of data protection and cat gifs.

154241959

While we do a lot of talking here on The Backup Window about backup and recovery, as we should, it is important to keep in mind that archiving is also a key component of a data protection strategy.

The good news is that with EMC Data Domain systems, completing your data protection strategy doesn’t have to be hard. In addition to providing efficient backup and disaster recovery, Data Domain is an ideal platform for archive data. All Data Domain systems inherently support archiving workloads without the need for additional software.

Why Data Domain for archive storage?

Here’s how Data Domain checks off key requirements to be a leading protection storage platform for archive data:

  • Compliance: With EMC Data Domain Retention Lock, Data Domain systems can simultaneously meet governance policies and compliance regulations for your archive data and provides secure data retention for file and email archive data that meets the strictest US and International standards including SEC 17a-4(f), ISO 15489, and MoReq2010.
  • Reliability: Protection storage is the storage of last resort.  It is the last place you go to access critical data when you can’t access it anywhere else.  So, when selecting an archive storage solution, it is imperative you find a solution you can trust to provide you access to your data when you need it.  The Data Domain Data Invulnerability Architecture instills such trust.  The Data Invulnerability Architecture is built into every Data Domain system and provides end-to-end data verification, continuous fault detection and self-healing.
  • Efficiency: Archiving data on a Data Domain system gives you the benefits of inline deduplication: by eliminating duplicate data segments, you can reduce your archive storage footprint by up to 5x and your consolidated backup and archive footprint by 10 to 30x.  This is the industry’s highest dedupe rate for archive data. In addition, the unique ability to consolidate backup and archive workloads onto a single Data Domain system eliminates silos of storage leading to administration savings and maximized storage efficiency.
  • Cost-savings: Specifically, Data Domain offers a savings of up to 82% lower cost per gigabyte compared to other archive storage solutions.  Furthermore, a recent study from IDC shows that customers who consolidate their backup and archive data onto Data Domain gain a payback on their investment in under 6 months!
  • Breadth of Our Ecosystem: Data Domain systems have a broad archive partner ecosystem as they are qualified with leading archiving applications, which enables them support a variety of archiving use cases, including file and email, database, content management, and storage tiering. For file/email and SharePoint archiving, Data Domain systems integrate with EMC SourceOne (which just announced some great new features) to provide a complete end-to-end EMC archiving solution.

Got questions? Shoot me a comment or a note to @A_Langon and check us out on-line at www.emc.com/backup-and-archive and www.emc.com/backupleader.

Archiving: Aim Your Search to Hit the Target

EMC Backup
EMCBackup is made up of a team of highly experienced EMC Backup Recovery Systems’ product and technical marketing managers. With decades of product and market experience among them, the team brings a rich and diverse skill set to the EMC backup and recovery portfolio and to the market. The team is responsible for the messaging and positioning of EMC’s Avamar, Data Domain, NetWorker, and Data Protection Advisor.

Guest Post by Michael R. Brown, Senior Product Marketing Manager, EMC Backup Recovery Systems

Now, where was I……?  Oh yes, I was listing the many benefits of archiving email  when I got yanked off stage!  Hmmm, where did I leave off……?  Ah yes…IT and one of the many benefits….

  1. Reduces IT call centre traffic.  How many times in a month does IT receive a call to increase quotas or retrieve deleted email?  As I said in my previous point, quotas become a thing of the past with SourceOne, so no calls there.  And given that the email is in the archive and the archive is on line, the user can use the SourceOne search client to find that email that may no longer be in his or her mailbox — we call this “self-service.”
  2. Reduce number of objects in the mail servers.  Having an archive also allows organizations to eventually delete email off of the server.  Why?  Because it is in the archive and the archive is online, so the user can use the SourceOne search client to find the email (I am repeating myself!).  This deletion functionality and short-cutting provides email administrators with a dynamic duo for proactively managing mailbox sizes and keeping mail servers performing optimally.  This of course all results in costs savings.
  3. Compliance.  Once a word only used in the US corporate world, now is a concern almost everywhere.  I travel all over Europe, the Middle East and Africa talking to customers, EMC field personnel, and EMC partners.  This is a growing concern across all geographies.  This doesn’t have to be external regulatory body mandates; there is just as much internal compliance as there is external.  With regard to email, this compliance usually stipulates how long email must be retained and for which personnel it must be retained.  Having an archive allows organizations to adhere to such edicts.
  4. eDiscovery.  A term that immediately screams “United States!” and one that also conjures up images of teams of lawyers and interns coming into an organization commandeering an IT data centre and scanning dozens, if not hundreds, of laptops, file shares, and backup tapes for evidence (the silver bullet) in some white collar crime.  It can become this to some degree, but it can also be a bit less dramatic.  However, it most usually the case when the organization is asked to turn over data for certain individuals for a certain date range.  This data is then legally reviewed to determine if the information is pertinent to the legal case or matter that is being investigated.  How does an organization efficiently find and gather all this information?  What if it involves 50 individuals for a 4-year period?  Are they going to scan dozens and dozens of PST files as well as all the mailboxes?  An archive can make this much, much easier, as all the data is one place.

And there are more benefits than this.  But this should give you more than enough to get the wheels spinning and wondering how fast you can get EMC SourceOne into your organization to start reaping the benefits of implementing a proper archive!

Archiving: Bringing Chaos to Order

EMC Backup
EMCBackup is made up of a team of highly experienced EMC Backup Recovery Systems’ product and technical marketing managers. With decades of product and market experience among them, the team brings a rich and diverse skill set to the EMC backup and recovery portfolio and to the market. The team is responsible for the messaging and positioning of EMC’s Avamar, Data Domain, NetWorker, and Data Protection Advisor.

By Michael R. Brown, EMEA Pre-Sales Manager, EMC Backup Recovery Systems Division

As promised in my last blog, this entry is dedicated to beginning to detail some of the benefits of archiving email with EMC SourceOne.  In case you missed it, here  is the previous entry:

Benefits of archiving email:

1. Reduces storage requirements on your mail server.  Mailboxes are typically stored on what we call tier 1 storage — your most expensive disk — whilst the archive is typically on slower, much less expensive disk.  How does this work?  Well, when EMC SourceOne archives a message, it can also stub or shortcut the body and/or the attachments.  It physically removes the attachment and replaces it with a pointer if you will, to where the content resides in the archive.  So, that email with a 4.7 MB presentation attached to it suddenly becomes 7k in size!  Instead of that 4.7 MB sitting in your mailbox on tier 1 storage, it is sitting in the archive on storage that is 25% or less the cost.  And, the user experience remains intact.

2. Reduces overall storage requirements for your email.  SourceOne single instances email across the entire enterprise as well as compresses content — up to ~50% in the archive — the amount of overall storage required is dramatically reduced.  Take a look at an installation of a customer using SourceOne:

Number of mailboxes: 30,000

  • Average 50 emails a day per user
  • 25% contain attachments with the average size of an attachment being 400k — weighted average of email – 96k
  • Duplication rate: 30% (number of duplicate emails)
  • Deletion rate: 10%

Before implementing SourceOne

  • ~32 TB of email in their mailboxes per annum — all on most expensive storage

After implementing SourceOne

  • Total storage including mail server, SourceOne archive and SourceOne indexes: ~13.6 TB per annum

Only .6 TB now residing on mail servers! 

3. Eliminates the need for mailbox quotas.  As stated before, EMC SourceOne can shortcut or stub content within the mailbox.  This allows organizations to do away with mailbox quotas — as they will never be reached; that is of course they are set at something that is extremely small. 

4. PST Elimination.  We all know the pain that comes with PSTs.  There are lots of them and they are everywhere.  Further, there is very little or no control on where the data might travel to.  And, in the case of having to actually find information, it is difficult to scan PST files.  SourceOne cannot only find your PST files, it can archive and shortcut all the content and eliminate the PST.  It does this AND gives the user the experience of still having a PST file.

And there is more!  But wait…they are closing the curtain… I have to go!  Come back next time where I will finish my list.